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How To Save a File Into a Different File Format

Certain programs installed on our computer provide us with the ability to save our files into different formats. This can be extremely useful if we find ourselves swapping files with others who have similar but not identical word processing and spread sheet programs as us. So I thought that I would compile a technical brief to show you how to use the Save as function that is built into your Windows programs.

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For Windows XP

  1. For demonstration purposes, I will have you open up the built in Word Pad.
  2. Begin by first clicking on the Start Button.
  3. Then move your mouse over the All Programs icon to display all Start Menu folders.
  4. If your Start Menu is set to the Classic View, move your mouse over the Programs folder instead.
  5. Now, move your mouse over the Accessories menu folder until it expands.
  6. Now Click on the WordPad icon to launch the WordPad writing program.
  7. Type a quick line or two of whatever content you choose.
  8. Then click on the word File, which is contained in your top tool bar area.
  9. This will pull down a menu for you to now click on Save As...
  10. Now locate the Save as type: area located at the bottom of the screen.
  11. Then click on the menu arrow to choose a different file type.
  12. Depending on your operating system you will see a menu of choices.
  13. These include: Word for Windows 6.0, Rich Text Format (RTF), Text Document etc.
  14. Simply choose the applicable format that you want to save your file into.
  15. And then assign a name to your file within the File name area of the screen.
  16. Now click on the Save button to save your file into your selected format.

For Windows 98 And Windows Millennium

  1. For demonstration purposes, I will have you open up the built in Word Pad.
  2. Begin by first clicking on the Start Button.
  3. Then move your mouse over the Programs menu folder until it expands.
  4. Now move your mouse over the Accessories menu folder until it expands.
  5. Now Click on the WordPad icon to launch the WordPad writing program.
  6. Type a quick line or two of whatever content you choose.
  7. Then click on the word File, which is contained in your top tool bar area.
  8. This will pull down a menu for you to now click on Save As...
  9. Now locate the Save as type: area located at the bottom of the screen.
  10. Then click on the menu arrow to choose a different file type.
  11. Depending on your operating system you will see a menu of choices.
  12. These include: Word for Windows 6.0, Rich Text Format (RTF), Text Document etc.
  13. Simply choose the applicable format that you want to save your file into.
  14. And then assign a name to your file within the File name area of the screen.
  15. Now click on the Save button to save your file into your selected format.

This is a basic overview of the Save As feature that is built in many of our Windows programs. Certain programs such as Word and Excel give us the ability to save our files into many different formats that can be opened and shared with others using Word Perfect and the Lotus Spreadsheet program etc.

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